Privacy Policy
The Easter Ross Beekeeping Association (ERBA) is committed to protecting and respecting your privacy.
This Policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy.
The rules on processing of personal data are set out in the General Data Protection Regulation (the “GDPR”).
Who are we?
We’re the Easter Ross Beekeeping Association (ERBA), looking after Bees in Easter Ross, Scotland. We are classed under the GDPR regulations as a data controller. That means we decide how your personal data we receive is processed and for what purposes. For all data matters please contact us.
How do we collect information from you?
We obtain information about you when you use our website, for example, in contacting us about products and services, to make a donation.
We also receive and process personal information regarding membership applications and renewals as well as details to enrol members on the Bee Disease Insurance scheme from our Associations as a national body representing beekeepers.
What type of information is collected from you?
The personal information we collect might include your name, address, email address, phone number, IP address, and information regarding what pages are accessed and when. If you make a donation online or purchase a product from us, your card and other payment information is not held by us, it is collected by our third party payment processors, who specialise in the secure online capture and processing of credit/debit card transactions, as explained below.
Local beekeeping associations affiliated to the ERBA will pass onto the ERBA basic contact details such as your name, address, email address, phone number, number of hives owned, associations you belong to and any beekeeping qualifications.
How is your information used?
We may use your information to:
Process a donation that you have made;
Process applications for assessments, module exams and other courses, conventions or events;
To carry out our obligations arising from any contracts entered into by you and us;
Dealing with entries into any competitions;
Seek your views or comments on the services we provide;
Notify you of changes to our services;
Post out copies of the ERBA news each month to your address.
Send you communications which you have requested and that may be of interest to you. These may include newsletters, information about campaigns, appeals, and other fundraising activities;
Activities, promotions of our associated companies goods and services;
Process a grant or job application to join the ERBA
We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations (for example the collection of Gift Aid). We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you may hold with us.
What is our legal basis for processing your personal data?
Our lawful basis for processing your general personal data under article 6 of GDPR is as follows;
Consent of the data subject - We will directly ask for your consent to process data;
When you register for membership of the ERBA directly on our website or through paper forms or over the phone;
Processing necessary for the purposes of the legitimate interests of the data controller or a third party, except where such interests are overridden by the interests or fundamental rights or freedoms of the data subject;
We will use your personal data to process and facilitate your membership of the ERBA received either directly or passed to us via an affiliated Association;
ERBA members may also choose to provide the ERBA with basic personal contact details so that they can be contacted by members of the public to facilitate the collection of Honeybee swarms.
Who has access to your information?
The ERBA requires access to personal information such as name, address, phone and email details in order to process your membership of the ERBA and Bee Disease Insurance scheme (BDI) as well as to facilitate any courses or exams you might take. This will typically be passed to us from your local association or may be collected by the ERBA HQ if you join us directly. It is important to note:
We will not sell or rent your information to third parties.
We will not share your information with third parties for marketing purposes.
Third Party Service Providers working on our behalf:
We may pass your information to our third party service providers, agents, subcontractors and other associated organisation for the purposes of completing tasks and providing services to you on our behalf (for example to process donations or website payments, or to mail your copy of the ERBA News each month). However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service. Please be reassured that we will not release your information to third parties beyond the ERBA and it’s member associations for them to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.
We may transfer your personal information to a third party as part of a sale of some or all of our business and assets to any third party or as part of any business restructuring or re-organisation, or if we’re under a duty to disclose or share your personal data in order to comply with any legal obligation or to enforce or apply our terms of use or to protect the rights, property or safety of our supporters and customers. However, we will take steps with the aim of ensuring that your privacy rights continue to be protected.
Your choices
You have a choice about whether or not you wish to receive information from us. If you do not want to receive direct communications from us about the vital work we do for beekeepers and their honeybees and our exciting products and services, then you can select your choices by ticking the relevant boxes situated on the form on which we collect your information.
We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent. We will not contact you for marketing purposes by post if you have indicated that you do not wish to be contacted. You can change your marketing preferences at any time by contacting us by email: dpo@ERBA.org.uk
Security precautions in place to protect the loss, misuse or alteration of your information
When you give us personal information, we take steps to ensure that it’s treated securely. Any sensitive information (such as credit or debit card details) is encrypted and protected with the following software 128 Bit encryption on SSL. When you are on a secure page, a lock icon will appear on the bottom of web browsers such as Microsoft Internet Explorer or Google Chrome.
Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
Use of 'cookies'
Like many other websites, the ERBA website uses cookies. 'Cookies' are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. For example, we use cookies to store your country preference. This helps us to improve our website and deliver a better more personalised service.
It is possible to switch off cookies by setting your browser preferences. For more information on how to switch off cookies on your computer, visit our full cookies policy. Turning cookies of may result in a loss of functionality when using our website.
Links to other websites
Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.
In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.
16 or Under
We are concerned to protect the privacy of children aged 16 or under. We do not process anyone's data aged under 16 without their parents/guardians explicit permission. If you are aged 16 or under‚ please get your parent/guardian's permission beforehand whenever you provide us with personal information.
Transferring your information outside of Europe
As part of the services offered to you through this website, the information which you provide to us may be transferred to countries outside the European Union (“EU”). By way of example, this may happen if any of our servers are from time to time located in a country outside of the EU. These countries may not have similar data protection laws to the UK. By submitting your personal data, you’re agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.
If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.
Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
Review of this Policy
Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.
